We’re a team of devoted virtual assistants who love supporting wedding photographers with the admin side of things so they can focus on their expertise.
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When responding to wedding photography inquiries, it can sometimes feel overwhelming. You want to be personable but professional. You’ll also want to personalize the response and ensure clients don’t feel like it’s a canned email. During a busy season, you might have to respond to dozens of inquiries each week. Having a virtual assistant for wedding photographers can be a game-changer for inquiry responses.
The first thing you should do is prepare a list of questions that you regularly receive from clients. This can include everything from wedding photography pricing to travel options. Your virtual assistant should know all about how to answer the basic questions of your business. Do you do albums? Are there watermarks on the images? Share any possible questions you think a potential client may ask.
If you want to fully hand off the email portion of your business, set up an email for your virtual assistant for wedding photographers. It will make your business look even more professional and give some distance from clients that cause a hassle. Plus, you won’t have to worry about your inbox being flooded with things that can be easily handed off.
It will help you hand over your email management if you give them access to your calendar. This will help them to respond to inquiries and set up meetings. They can check your availability ahead of time and cut down on questions. If you use a CRM, your calendar will usually show up there to make things even easier.
Speaking of CRMs… let’s talk about inquiry management overall! If you’re not 100% ready to hand over all communications, allow your wedding photography VA to respond in the CRM. You can monitor the conversations from there and step in when needed. Plus, you can create automated follow-ups and canned responses that your assistant can tailor to each client.
To create a more personalized experience with communications, your assistant should know the ins and outs of your business. Explain your style and brand and ask them to be on the same page. When couples reach out and let you know they’re camera-shy, your assistant can step in to explain how you can help them. It will make email communications a breeze in your business.
Ever received an email and… you just couldn’t even? Have your virtual assistant draft email responses for you that you can review and customize before hitting send. Sometimes, it just takes an extra set of eyes to alleviate the burden of a tough message. Work with your team to craft the perfect response when you’re not ready to face it.
At the Genie VA, our team loves to assist photographers with communication management. From direct responses to drafting emails, we’re always happy to help. Reach out to our team of experienced virtual assistants for wedding photographers to help grow your business. We’d love to take something off your plate! As fellow small business owners, we get you – it’s all in the details, and we’re there to help.
Photography Credit: Nathan Dumlao
Note: Since I work in the online space and am running my own business (just like you!), my content may contain affiliate links to products and/or software that I use or recommend. If you click the link and sign up, I may earn a small commission, at no extra cost to you (in fact, you might even get a discount!). Thanks for your support!
Note: Since I work in the online space and am running my own business, my content may contain affiliate links to products and/or software that I use or recommend. If you click the link and sign up, I may earn a small commission, at no extra cost to you. Thanks for your support!
HEY I'm HOLLY!
Owner & founder of The Genie VA. A virtual assistant agency for wedding photographers