As any wedding professional will attest to, there are so many moving parts to any wedding day. Your clients, however, don’t have nearly as much education and information as you do about what to expect. For photographers in particular, there are so many important things to communicate to your clients… and never enough time to do so. That’s why having a VA streamline your wedding photography emails can make such a massive difference to your business.

Work with a VA to Streamline Wedding Photography Emails

From templates to CRM workflows, there are endless opportunities for an assistant to help you better serve your clients and grow your studio. The better your communications are with clients, the better your relationships will be. Plus, streamlining your wedding photography emails beforehand will serve you better on your client’s wedding day. So, what can a VA do to help you streamline your email system?

Hand Off Your Emails to a Virtual Assistant for Wedding Photographers

If you’re just not up for answering every inquiry by hand, you can always delegate the task to your virtual assistant. Your VA can easily answer inquiries and recurring client questions to take some work off your plate. Alternatively, you can have your team draft responses and review them before you send them off.

Create Templates for Wedding Photography Emails with a VA

There are certain wedding photography emails that you send to clients on a regular basis. From your welcome emails to your contract, you can create templates for these emails with a virtual assistant. By creating templates, you can save time and ensure that every email you send is consistent and professional.

Which Emails for Wedding Photographers Should Become Templates?

There are tons of important emails to send out that a VA can help with. Here are some examples of important topics to consider creating a template for.

• Timeline Questions: If you have questions about your couple’s timeline prior to the big day, you can have a VA create a template that outlines them.
• Rain Plan Emails: Before the big day, you’ll want to prepare your clients with a rain plan. Create an email template based on the rainy day questions you regularly receive.
• First Look Ideas: If your couple isn’t sold on doing a first look, you can have a virtual assistant create an email that outlines the pros and cons of doing a first look.
• Welcome Emails: A great way to start building a relationship with your clients is to send a welcome email. Have a VA create a template for this email that outlines some of the most important topics your couples will need to know when you start your work together.

Build Out Your Wedding Photography Emails with a VA

As a team of virtual assistants for wedding photographers, we often help clients communicate with couples. From a hands-on approach to writing templates, we’ve done it all. Reach out and let us know what you’re struggling with. We want to ease the burden and create an wedding photography email system that is sustainable for your business.

Photography Credit: Megan & Kenneth