You’ve heard about them on podcasts, from other professionals, but you’re not quite sure where to start. So, seriously – what the heck is a wedding photography CRM for? As a team of VAs for wedding photographers, we absolutely love the power of Dubsado and other incredible systems. These systems allow you to manage the tough parts of your business all in one place, so you can focus on what you do best: shooting weddings.

Streamline Client Communications with Wedding Photography CRM Email Workflows

The key to a smooth and stress-free experience is open communication. With CRMs, we can keep track of all your inquiries, requests, and updates easily and promptly. We can also build out email workflows in your system to make sure clients are getting the information they need at the right time before the big day.

Take a Personalized Approach to Your Business with Automation

That headline may sound like it’s contradictory, but it’s not! Rather than just straight-up forgetting to email clients important information, automate your email workflow for a more personal experience. The best part is that most CRMs, like Dubsado and Honeybook, will allow you to customize the templates to include details like client names, dates, venues, etc.

Contract and Invoice Management with a Wedding Photography CRM

Something we seriously love about Dubsado is that you can manage al​​l your contracts and invoices in one place. Allow clients to sign and pay all in one spot, and then start your workflows with them. Your wedding photography CRM will also likely be able to send out automated reminders to clients that their payments are coming due. It makes it so much easier to keep track of who owes what–– and less personable to follow up on the financial aspects.

Create Forms and Questionnaires for Your Clients to Fill Out Before the Big Day

Instead of sending a bunch of emails for shot lists, timeline questions, and contact information, you can create forms and questionnaires. These are great to send as an automated part of your wedding photography CRM workflow. Every client will have a consistent experience and provide the information you need in one place. It will allow you to save time and not have to remember to send out every little question.

Best Ideas for Wedding Photography Questionnaires

Not sure what you should be asking your clients for? Here are some questionnaire ideas that you can implement in your CRM for wedding photographers:

• Get to Know You Questionnaire: Ask them about themselves, how they got together, how they got engaged, and if there are any family dynamics you need to know about.
• Engagement Session Questionnaire: Ask questions ahead of the engagement session like if they’re comfortable kissing on camera, if they want to incorporate special props, or if they’re planning to bring a pet.
• Wedding Timeline Questionnaire: Where are they getting ready, who with, seated dinner, band or DJ… the questions are endless and oh-so-important.
• Wedding Day Feedback: One great idea is to send a feedback questionnaire so they can air out any private feedback without leaving it in a review.

Work with a Virtual Assistant to Build Out Your Wedding Photography CRM

At the Genie VA, we’re happy to help you tackle the major task of building out your CRM for wedding photographers. Once it’s built out, however, it’s easy-peasy to continue to use! We want to take the stressful parts of managing your business off your plate so you can focus on your clients. Let’s work together to create a wonderful client experience.

Photography Credit: Megan & Kenneth